Document OCR
Extract text from scanned documents, images, and PDFs with high accuracy.
Document OCR
Overview
Document OCR turns scanned documents, photos and PDFs into text that a RunMyProcess workflow can read. Instead of someone retyping an invoice, a form or a letter, the process extracts the text as soon as the file arrives and passes it to the next step.
It preserves the layout of the page, so headings, paragraphs and columns stay in a usable order rather than collapsing into one block of text. That matters when a later step has to find a specific field, or when a reviewer has to compare the result with the original.
Files can be processed one at a time as they come in, or in batches, which suits a backlog of archived documents or a daily delivery of scanned mail. The extracted text stays attached to the case it belongs to.
Common use cases
- Extract the text of scanned supplier invoices before they are checked and approved.
- Digitise signed paper forms so their content can be searched and reused.
- Process a backlog of archived PDFs in batches during a records migration.
- Read photos of documents submitted from the field and attach the text to the case.
Key Capabilities
Security & Compliance
All AI services are ISO 27001 & 27701 compliant and process data securely within your workflow.
Frequently asked questions
Which files can Document OCR read?
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Scanned documents, images and PDFs. The workflow passes the file on from the step where it arrives, whether it was uploaded to a form, received by email or picked up from a storage folder.
Does it keep the structure of the page?
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Yes. Layout preservation keeps headings, paragraphs and columns in reading order, so a later step can locate the information it needs and a reviewer can compare the text with the original.
Can it process many documents at once?
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Batch processing handles a set of files in one run, which suits a backlog of archived documents. New files can also be processed one by one as they reach the workflow.
Ready to put this service to work?
Talk to our team about rolling this AI service into your workflows.